Check the event itinerary for times and meeting locations for the following briefing sessions.
- Volunteer briefing session for L5 /L4 / L3 volunteer quota volunteers (this includes registration and accreditation for volunteers)
- Umpire briefing session for L2 / L1 centre referees and patterns judges (includes registration and accreditation for umpires)
- Team captain briefing session (to be attended by all team captains and head-coaches)
Modifications to international rule-sets may be employed at the discretion of the organisers as listed on this website and/or announced at event’s team captain’s briefing session e.g., changes to the event schedule; changes to round lengths.
Volunteers failing to attend the briefing session will be marked as absent and their club fined according to the absent quota rules.
If you are attending the event in multiple roles then you must attend all associated briefing sessions.
Competition area check-in
All participants, competitors, coaches, volunteers and officials may only enter and exit the competition area via the check-in area. Competitors must present themselves to the check-in area 2 full matches in advance of each scheduled sparring bout or scheduled patterns round.
Your accreditation card must be presented every time when passing through check-in and to the court desk prior to each bout. Players must wait in the designated waiting areas at court-side. Only one sparring coach (required) and up to one physiotherapist or team doctor (optional) may accompany each player. Players and coaches must enter and then exit the competition area by the same route directly after their match is concluded.
Competition brackets will be displayed in the venue following registration. Live match numbers are shown on the court tables, the first number indicating the court number and the second two digits the match number e.g., 208 is the eighth match on court number two. Where a double elimination or dual tournament format is employed, the lower bracket/ second bracket will begin immediately after the completion of the first without any break. For example, if the final match number for an upper (1st) bracket is match 225, and your next match is the lower (2nd) bracket match 201, you must report to check-in during upper bracket match 224, ready for your match which will begin in two matches time.
Athletes and coaches must listen for announcements and track match numbers displayed on the courts throughout the day. Matches may be rescheduled to other courts during the event. When an individual athlete is called for over the PA system this indicate they have not arrived for their scheduled match and have 60 seconds remaining to arrive at their court, after which the match may be awarded immediately to their opponent.
The organising committee have an overriding duty to the health and safety of all participants and strive to complete tournaments by the scheduled finish time so that many hundreds of athletes’, coaches’, volunteers’ and officials’ can perform at their best and minimise the risk that teams’ travel plans may be adversely affected. Every delay has knock on effects, and it is necessary to apply exactly the same rules for every athlete and every team at every point during the event. Hence, athletes and coaches are strictly responsible for arriving to their designated matches on time, with no allowance given for late arrivals, delays caused by forgetting mandatory equipment at check-in, missing announcements, being occupied by ongoing matches if entering concurrent divisions, receiving medical treatment, their coaches being unavailable, or for any other reason.
Withdrawals during the competition
If an player withdraws from their competition bracket a team coach must arrive to the court before the start of the scheduled match to confirm to the court desk that the athlete has withdrawn. Time lost on courts waiting for athletes can cause considerable delays for many hundreds of other participants, therefore, the competition organisers may penalise a team’s points if their coaches fail to advise a court desk of a player’s withdrawal in a timely manner.
When no video replay service is in place no protests by a coach during the course of a match are permitted. No judgement(s) made by officials during a match, including scoring of points and application of penalties, may be protested by a coach during the course of a match. Coaches must abide by the competition rules at all times and may be subject to disciplinary action if we believe they have breached these rules.
When a video replay service is available on a court protests may only be made according to the competition rules governing the IVR protest system.
A competitor’s coach is permitted to launch a formal protest directly after the conclusion of a match if they believe an uncorrected technical error occurred that would have definitively reversed the final result of a match at the point it concluded. No other grounds for protest will be considered. A protest must be made immediately following the end of the contest to the head table, with a deposit of £75 must be paid in cash only for each protest, refundable only if the protest is upheld. Only written submissions made as instructed by the organisers will be accepted and no other form of communication or media will be accepted without the express instruction of the organisers. The organisers may investigate by any means they deem appropriate, within whatever time frame they choose. The organisers decision is final.
Spectators and minors
Spectators attendance may be either permitted or restricted depending on the Event, particularly regarding any government advice regarding events at that time. Please see the event calendar for Event specific information.
When events are open to spectators they are are welcome at no charge, but must stay in the spectator areas only and not enter the competition areas or official’s areas.
No under 18s may compete in BSTF events. Any under 18s attending the event must be accompanied by a parent or guardian throughout, and their care and well-being are the sole responsibility of those parents and guardians.
Injuries and insurance claims
All injuries must be reported to the medical staff and first aiders employed at the event. In the event of an insurance claim following an injury we require name of the claimant and the time of the incident to draw these records from our medical providers. Participants must contact the BSTF as soon as possible, and within a maximum of 7 days in all cases where they intend to initiate an insurance claim. Be aware, in the event of an injury or incident requiring investigation that a participants’ declaration forms will be submitted in evidence to all necessary authorities.
By submitting an entry to a BSTF event all participants, thereby agree to abide by our terms and conditions, and the BSTF code of conduct.