Check the event itinerary for times and meeting locations for the following briefing sessions.
- The Trainee Umpire Briefing Session – required for all L4 / L3 trainee umpires
- The Umpire Briefing Session – required for all L2 / L1 centre referees and patterns judges
- The Captain Briefing Session – required for your captain / president or head-coach; to be attended by a maximum of two people per team: your team captain / club president and your head-coach
Modifications to international rule-sets may be employed at the discretion of the organisers as listed on this website and/or announced at event’s team captain’s briefing session e.g., changes to the event schedule; changes to round lengths.
Members of you umpire trainee quota failing to attend the briefing session will be marked as absent and their club fined according to the absent quota rules.
If you are attending the event in multiple roles then you must attend all associated briefing sessions.
Accessing Competition Area
All participants, competitors, coaches, trainee umpires and umpires may only enter and exit the competition area via the check-in area. Competitors must present themselves to the check-in area 2 full matches in advance of each scheduled sparring bout or scheduled patterns round.
Your accreditation card must be presented every time when passing through check-in and to the court desk prior to each bout. Players must wait in the designated waiting areas at court-side. Only one sparring coach (required) and up to one physiotherapist or team doctor (optional) may accompany each player. Players and coaches must enter and then exit the competition area by the same route directly after their match is concluded.
Crossing the competition area boundary/ barriers anywhere except the check-in area may result in an official warning, or the immediate disqualification and removal of accreditation of the athlete, coach or trainee umpire violating the rules. Additionally, offences by members of the same team will result in a team points penalty being applied. Team captains/ club presidents and head-coaches please ensure your team members are aware of the necessity of following the competition area entry & exit regulations: come in and out of the competition area via the check-in desk only.
Competition brackets will be displayed in the venue following registration. Live match numbers are shown on the court tables, the first digits indicating the court number and the second digits the match number e.g., 2-8 is the eighth match on court number two. Where a double elimination or dual tournament format is employed, the lower bracket/ second bracket will begin immediately after the completion of the first without any break.
Athletes and coaches must listen for announcements and track match numbers displayed on the courts throughout the day. While we generally try to limit changes, matches may be rescheduled to other courts / times during the event. Be aware that some divisions may not begin until the final few hours of a tournament, while others may begin immediately at the scheduled time. Ensure you frequently review the live match brackets for the most up to date court scheduling information.
When an individual athlete is called for over the PA system this indicate they have not arrived for their scheduled match and have 60 seconds remaining to arrive at their court, after which the match may be awarded immediately to their opponent.
The organising committee have an overriding duty to the health and safety of all participants and strive to complete tournaments by the scheduled finish time so that many hundreds of athletes, coaches, trainee umpires and umpires can perform at their best and minimise the risk that teams’ travel plans may be adversely affected. Every delay has knock on effects, and it is necessary to apply exactly the same rules for every athlete and every team at every point during the event. Hence, athletes and coaches are strictly responsible for arriving to their designated matches on time, with no allowance given for late arrivals, delays caused by forgetting mandatory equipment at check-in, missing announcements, being occupied by ongoing matches if entering concurrent divisions, receiving medical treatment, their coaches being unavailable, or for any other reason.
Withdrawals during the competition
If an player withdraws from their competition bracket a team coach must arrive to the court before the start of the scheduled match to confirm to the court desk that the athlete has withdrawn. Time lost on courts waiting for athletes can cause considerable delays for many hundreds of other participants. If an athlete is not able to attend their court then a coach must go to inform the court desk, on or before their match, of a “Withdrawal”. Withdrawn athlete will keep points accrued up to that point in the bracket, while athletes marked as “No Show” receive no points in their bracket.
When no video replay service is in place no protests by a coach during the course of a match are permitted. No judgement(s) made by officials during a match – including but not limited to the scoring of points, application of penalties, or management of the match timer – may be protested by a coach during the course of a match.
When a video replay service is available on a court protests may only be made according to the competition rules governing the IVR protest system.
A competitor’s coach is permitted to launch a formal protest directly after the conclusion of a match if they believe a technical error occurred that would have definitively reversed the final result of that match (such as: both competitors being tied and a penalty being awarded to the wrong player by the court desk in the final second) or, to formally report misconduct by another institution’s player or coach outside of the court. Note that protests based on a referee’s decisions or match scoring will not be considered. A protest must be made immediately following the end of the contest to the head table, with a deposit of £100 must be paid by debit card only for each protest lodged, refundable only if the protest is upheld. Only written submissions made as instructed by the organisers will be accepted and no other form of communication or media will be accepted without the express instruction by the organisers. To ensure the smooth running of the event, organisers may investigate a protest by any means they determine is appropriate within the time frame available. The organisers decision is final.
We have a zero tolerance policy for the criticism or abuse of competition trainee umpires, umpires, volunteers, or any other participants. All participants must abide by the competition rules at all times and may be subject to disciplinary action if they breach these rules.
Club Manager Feedback
If a team does not have grounds for an official protest, but wish to provide constructive feedback to the organisers about event operations, this may be submitted to the organisers by a club captain or their contracted head coach via a club manager feedback form. This information will be reviewed and considered following the event. A club manager feedback form that has been submitted constructively will always be raised up to a charity board meeting level for discussion.
Spectators and Minors
Spectators attendance may be either permitted or restricted depending on the Event, particularly regarding any government advice regarding events at that time. Please see the event calendar for Event specific information.
When events are open to spectators they are are welcome at no charge, but must stay in the spectator areas only and not enter the competition areas or official’s areas.
No under 18s may compete in BSTF events. Any under 18s attending the event must be accompanied by a parent or guardian throughout, and their care and well-being are the sole responsibility of those parents and guardians.
Injuries and insurance claims
All injuries must be reported to the medical staff and first aiders employed at the event. In the event of an insurance claim following an injury we require name of the claimant and the time of the incident to draw these records from our medical providers. Participants must contact the BSTF as soon as possible via the safeguarding/ insurance form, and within a maximum of 5 days in all cases where they intend to initiate an insurance claim. You must provide promptly all information we and/or our insurers may request related to your claim or you may become ineligible to make a claim. Be aware, in the event of an injury or incident requiring investigation that a participants’ declaration forms will be submitted in evidence to all necessary authorities. See our terms and conditions.
By submitting an entry to a BSTF event all participants, thereby agree to abide by our terms and conditions, and the BSTF code of conduct.