Terms and Conditions
Our terms and conditions
A “Membership” means holding a valid membership pass type with the British Student Taekwondo Federation (BSTF). A membership must be created/ activated/ used (including logging in to the membership account or entering an event) once each the academic year or the membership will be considered inactive, unless otherwise specified. Memberships are valid from 01st of October, or one created/ activated/ used thereafter, up to the following 30th of September, unless otherwise specified. A membership is required to take part in the charity’s events.
Members agree to abide by all terms and conditions of membership at the time the membership is created/ activated/ used (including logging in to the membership account or entering an event) ongoing.
An “Event” means the event available for entries on the website or as advertised elsewhere.
“Fee” means the price of the Event as indicated during the entry process or as promoted in any marketing materials.
By submitting your entry(s) you are offering to enter into a contract for attendance at the Event and confirming that all the participant information submitted is accurate, true and complete. We reserve the right to reject any membership requests/ entries we receive.
Entry fees must be received according to the terms listed in the Event specific information provided. Fees are listed on per Event basis unless otherwise specified.
All places on Events are available on a first-come, first-served basis, or by other methods of selection as indicated by the organisers.
Events are subject to cancellation or rescheduling at our discretion. If the time, date, venue or content of the Event is changed after your entry, you will be notified. We shall not be liable for any additional loss or damage resulting from such cancellation or changes.
No events nor any minimum number of events of any particular type, location or other specifications are guaranteed to be run in any given academic year and are subject to removal, cancellation or rescheduling at our discretion.
We reserve the right to cancel, suspend or vary the operation of our contract with you if events occur which are outside of our reasonable control and we shall not be responsible for any breach of contract, nor for any loss or damage, resulting from such an event.
Any typographical, clerical or other similar accidental error or omission made by us in respect of your membership(s) or entry(s) shall be subject to correction without any liability on our part.
Participants grant permission to the rights of their image, likeness, audio and video recordings, information submitted, and for their own published images, video, audio and other media to be republished in part or whole by the charity, without payment or any other consideration. Copyright and all other intellectual property rights shall remain the property of the British Student Taekwondo Federation.
Our liability to you under or in relation to your membership(s), entry(s) and Event(s) (whether arising from an action in contract law, tort (including negligence) or otherwise) shall be limited as follows: (a) we shall not be liable to you in respect of any loss of profit, loss of anticipated savings, loss of goodwill or injury to reputation, loss of business opportunity, loss suffered by third parties or any form of indirect, consequential or special loss; (b) our total liability to you shall be limited to the amount of the Price paid by you.
Our insurance policy provides member to member cover for registered participants and at BSTF events only. This policy does not cover competitions, training or other activities outside of events organised by BSTF unless explicitly listed. All injuries must be reported to the medical staff and first aiders employed at the event. In the event of an insurance claim following an injury we require name of the claimant and the time of the incident to draw these records from our medical providers. Participants must contact the BSTF as soon as possible via the safeguarding/ insurance form, and within a maximum of 5 days in all cases where they intend to initiate an insurance claim. You must provide promptly all information we and/or our insurers may request related to your claim or you may become ineligible to make a claim. Be aware, in the event of an injury or incident requiring investigation that a participants’ declaration forms will be submitted in evidence to all necessary authorities.
Participants participate in an Event at their own risk and the organisers and their delegates cannot be held responsible for any injury, loss, theft, violence or damage to participants, spectators or property. By completing an entry the participant(s) thereby agree to these conditions (and all others listed in the Waiver of Participation) and applies for BSTF membership to be held for the duration of the event.
By completing an entry with specific role(s) (including but not limited to: athletes, volunteers, umpires, coaches) the participant(s) thereby confirm that they have received the appropriate training, are fit and able to fulfil the role(s).
Participants agree to be held liable for any loss or damage to the charity’s equipment , including items hired or loaned for use by the charity, at BSTF events.
An Event is run according to the processes, and the rules and regulations listed on this website, which have precedence over other documents. The organisers may at their discretion modify any listed/ unspecified event process(es)/ rule(s) as and when deemed necessary for the effective and efficient operation of an Event.
Memberships/ accounts are available to those 18+ years of age only. All participants must be aged 18 years or older to enter and take part in BSTF events. Scottish students under 18 and in full time university education wishing to join, please contact us for further information.
Fees shall not be refundable where we organise the event in question in good faith, in accordance with government, statutory and/ or local authority requirements, but a venue and/ or supplier of crucial goods and/ or services cancels or withdraws at such short notice that a suitable replacement cannot reasonably be used.
Online and offline training and educational courses any supporting materials e.g., slides, exams, handbooks, and all other associated media remain at all times the intellectual property of the charity and must not be copied or shared without written permission.
These Conditions and the entry process referenced in these Conditions constitute the agreement between the British Student Taekwondo Federation and you. In entering into these Conditions you acknowledge that you have not relied upon any statement or representation from us save as set out in these Conditions or as stated in writing as part of the entry process.
No term of any contract between us arising from these Conditions is intended to confer a benefit upon or be enforceable by any third party whether under the Contracts (Rights of Third Parties) Act 1999 or otherwise.
The language of any contract formed will be English. The Conditions shall be construed in accordance with English Law and you agree to submit to the exclusive jurisdiction of the English Courts.
We may change the term and conditions of membership and event entry from time to time, including the terms upon which we make Events available without notice to you and any subsequent event entry requests you may make will be subject to those changes. All members should review the current terms and conditions annually whenever renewing their membership and before submitting an event entry (refer to the version number below). If you do not agree to our terms and conditions you may close your account at any time via the contact us form.
Waiver of Participation
By becoming a member and when submitting any and all event registrations you agree to the following:
I agree to the listed items and I have read and understood them.
I realise martial arts & contact sports include a risk of bodily harm or worse.
I will not look to hold the organiser accountable for any costs or claims related to injury or accidents that occurs during the event(s) I register for.
I accept that the organiser may use my personal data for its legitimate purposes.
I assume full responsibility and liability for all damages, injuries and losses that I may sustain or incur while participating in or watching the tournament/ event.
I realise that serious injury is commonplace in combat sport events such as the one I am entering and that death is a possibility. I also realise that if I am injured, I might be disfigured, disabled and/or rendered unable to work again. By entering into this competition I agree to and fully accept and assume liability for any and all injuries that I may incur expressly give up and waive any and all claims that I or anyone acting on my behalf or through me might have against the organiser, it’s board members, the promoters, operators, sponsors, officials, participants, non-participants, or volunteers for any injury regardless of its nature, effect or affect on me as a result of my participation and/or presence at the tournament/event.
I authorise, and agree to hold harmless, whatever medical personnel that may be present at the tournament/event to take any action necessary, should I become injured.
I represent that I am in good health; that I am not presently, nor will I participate while under the influence of any drug or medication; that no one affiliated with this tournament has encouraged me to enter or made any representations regarding my fitness or ability to participate; that I have read and understood every provision of this release; and that I am legally competent to and freely enter into this waiver, release and assumption of risk agreement.
The organiser hereby expressly reserves the right, in its sole and absolute discretion, with or without cause to deny a potential athlete/ competitor’s registration/ other application for permission to participate/ compete in the event. The terms participant, athlete, student-athlete and/or competitor may be used interchangeably. If any dispute arises out of, or is any way related to your participation in this event, by entering your registration application, you are hereby expressly waiving and giving up your right to the filing of any lawsuit. The word “dispute” as used above refers to anything, including claims for injury (which you have already waived) that may have occurred or you claim did not occur at the event.
All members agree to: act with good sportsmanship at all times; respect the rights, dignity and worth of others and not act in a manner that may intimidate, offend, insult or humiliate another person on the basis of their sex, disability, race, colour, age, religion or national or ethnic origin; maintain high standards of personal behaviour at all times; conduct oneself, online and in person, in an appropriate manner relating to language, temper and punctuality; refrain from any form of harassment of others; refrain from any behaviour that may bring their university or the BSTF into disrepute; and comply with all directions of the event organisers and their delegates pertaining to the management of events.
Participants attending any of the BSTF’s BUCS affiliated events must additionally agree to abide by the terms in BUCS General Regulations and additionally the BUCS Volunteer Code of Conduct where applicable.
Individuals deemed to be in breach of these terms and conditions may be disqualified from the event and their team penalised, and in the case of serious breaches may be banned from future events at the discretion of the event organisers. The BSTF may share information regarding its disciplinary investigations and actions with British Universities and Colleges Sport (BUCS), the Students’ Union of their registered university club/ their sports department/ their university’s administrative department where is it deemed necessary and individuals may be subject to separate disciplinary actions from each of these bodies.
Version Date: 5th October 2021