Quota of L5 / L4 / L3 trained volunteers
The quota number is a function of your total team WT rules sparring entries and ITF rules sparring entries that day, each discipline’s quota calculated separately, with one L5 / L4 / L3 certified volunteer per five student-athletes sparring that day required (your volunteer quota may therefore be different for each day of a multi-day championships).
For a team to enter 15 or more student-athletes on any single day, one or more of their volunteer quota must hold an L3 trainee referee certification level (and therefore have completed the online exam, an online umpiring course and attended a weekend umpiring course).
- For example, a team entering 14 student-athletes in ITF rules sparring and 19 student-athletes in WT rules sparring on the first day of a tournament would need to submit a minimum of two ITF rules L5 trained volunteers and three WT rules trained volunteers (two WT rules L5 trained volunteers + one WT rules L3 trained volunteer) that day.
To offer the greatest opportunities for engagement and development, and complete events in a timely manner, we highly encourage all clubs to submit more than the minimum quota of volunteers wherever possible.
All BSTF account holders are able to access their L5 tests online on demand – login to Manage My Account and go to the Exams tab to begin.
A team captain or institution administrator must submit their team’s head-coach, assistant coaches and volunteers by selecting the event via the BSTF entry portal and completing the coach & volunteer registrations (this is required whether or not the same coaches and volunteer have already registered as competitors via the BUCS Play system).
It is not possible to register as a volunteer on the same day you are competing in a sparring event, but patterns competitors, student-athletes sparring on a different day of a multi-day event, alumni members, affiliates, and club members who do not wish to compete are all eligible:
Volunteer assistant judges provided by clubs towards their quota for BSTF tournaments must have completed and passed the online (L5) exam before they may register themselves as a volunteer
Volunteers may be student-athletes competing in patterns events only on the same day of the event
Volunteers may be student-athletes who are sparring on a different day of a multi-day event
Volunteers may be current students, alumni members, or members of your wider taekwondo group(s)
The total number of volunteers required is not increased for clubs nominating an L3 trainee centre referee, as they count towards your overall quota during training*
Volunteers may not be student-athletes entered into any sparring event on the same day
Volunteers may not coach sparring athletes on the same day of the event they are submitted as volunteers
Certified L2 umpires are paid an allowance to attend events.
Certified L2 umpires are recruited by the charity independently from club volunteers and cannot count towards your university’s L5 /L4 / L3 volunteer quota, even if they graduated from your institution. However, the more L2 umpires we have available in the recruitment pool the fewer club quota volunteers will be requested for events in a given year.
Clubs which do not submitted the requisite number of volunteers for an event, do not provide a nominee for the centre referee programme where required, or where a registered volunteer is absent for all or part of an event, will each be subject to a penalty fine applied via BUCS of £75 per infringement. We highly recommend all clubs encourage as many current student, alumni and other potential volunteers complete the online test as far in advance of tournaments as possible to give clubs maximum flexibility in this regard. All participants can will benefit from refreshing their knowledge of the latest competition rule updates and gaining familiarity with the event processes using these tools.
Progressing up to a centre referee (level 2) certification is a fantastic way to develop as a taekwondo practitioner and stay engaged with student taekwondo after you graduate.