How do I enter a BUCS Taekwondo Championships Series event?
There are 3 steps:
(1) Student-athletes, volunteers and coaches must all create/ update a Membership Pass of the correct type on the BSTF website and record their BSTF ID code. Student-athletes must obtain a membership pass which matches their level of competition entry (A, B or C-class Student-athlete Pass).
(2) Student-athletes then submit their competition application using BUCS Play, inputting their BSTF ID code as indicated during registration.
(3) The head-coach, assistant coaches and volunteers (registering sufficient volunteers to meet your team quota) must be submitted by your team captain or institution administrator via the BSTF Entry Portal (this is required even if the same assistant coaches/ volunteer have also registered as competitors via the BUCS Play system).
When student-athletes register for competitions via the BUCS Play website, do they need to pay for their entries individually?
No, entry payments are made collectively by each team/ institution. Once the institution administrator has approved your team members’ entries and the confirmed entry list has been published by BUCS an invoice will be issued by BUCS to your union/ sports department for payment. Individual student-athletes will not be asked to pay for their entries during the BUCS Play event registration process.
Do I need a Basic Pass or a Student-athlete Pass to take part in BUCS Championships?
Volunteers and coaches require a (free) Basic Pass or higher. All BUCS Championships competitors must have a Student-athlete Pass and this must be of the correct grade class; either a Student-athlete: (Class-C), (Class-B) or (Class-A) Pass to enter the C, B or A class divisions respectively. NB, student-athletes you must update your account level as soon as you grade to a higher class division. Your entry grade (i.e., class division) is determined by your membership pass level at the time of entry and cannot be amended in any other way. Please login and upgrade your pass (C->B or B->A), using the “upgrade” button on the Account tab, completing this before submitting your next event entry.
When should I create my BSTF account (or for existing account holders update your pass)?
As soon as possible! All student-athletes, coaches and volunteers must complete a Pass Registration to receive their unique BSTF ID code. Your ID code is required for all student taekwondo event entries, including BUCS Taekwondo Championships entry.
How long do membership passes last?
Passes are valid for the whole academic year in which they are registered, from the 1st of October to the following 30th of September inclusive.
Where may I find my BSTF ID code?
Simply log-in and select the Account tab. Pass registrations must be approved by an BSTF administrator before an ID code is generated and so will take some time to populate (typically 24-72 hours) after registering your details. Captains, please ensure that all of your student-athletes, coaches and volunteers are registered well in advance of an event entry to ensure their ID codes are available.
If I register for a (free) Basic Pass can I upgrade it to a (paid) Student-athlete Pass later?
Yes, simply log-in to the Manage Your Account page and you may upgrade anytime; go to the Account Tab then scroll down to the “Renew, Upgrade or Update Billing” button.
I am an Institution Administrator or Club Captain – is it possible to review a list of my team’s ID codes to refer to when making BUCS Play entries? Yes, Institution Administrators and Club Captains only can review their team’s registered members and ID codes anytime, simply log-in to your account and select the Team tab*. Please contact us if you wish to to request staff / captain account authorisation for an existing account.
How do I enter other types of (non-championships) events?
Via BSTF Event Entry Portal, including online tournaments, individual training camps, S&C courses, corner judges courses, and other individual events. To enter an event simply complete your individual/ team registration before the event’s entry deadline via the online Event Entry Portal. If the event appears on the website’s main calendar but is not yet listed the event registration portal then registration is not yet open for that event – please check back later 🙂
I am an Institution Administrator or Club Captain, may I upgrade multiple (free) Basic Passes to (paid) Student-athlete Passes all at once for my team members (bulk Student-athlete Pass purchase)?
Yes, registered Institution Administrators and Club Captains can upgrade their team members’ accounts from (free) Basic passes to (paid) Student-athlete passes in a single step. Go to the the Institution Administrator Portal or Club Captain Portal respectively and input the BSTF ID codes of the accounts you wish to upgrade (each student-athlete must have an existing (free) Basic Pass in order to upgrade).
If I register for a Student-athlete C-class pass may I upgrade it to an Student-athlete B-class Pass later in the year?
Yes, simply log-in to the Manage Your Account page and you may upgrade anytime; go to the Account Tab then scroll down to the “Renew, Upgrade or Update Billing” button. NB, student-athletes you must update your account level as soon as you grade to a higher class division. Your entry grade (i.e., class division) is determined by your membership pass level at the time of entry and cannot be amended in any other way. Please login and upgrade your pass (C->B or B->A), using the “upgrade” button on the Account tab, completing this before submitting your next event entry.
I am an Umpire (a national and international L2 / L1 umpires (referees &/or pattern judge), what type of account should I create?
Please go to the Register Your Account page and select Master Pass (Umpire). Once your account has been approved by a BSTF admin (typically 24-72 hrs) please visit the Umpire’s Portal to review the event registration page and other tools available to you.
I am an Institution Administrator managing BUCS entries or EUSA entries, what type of account should I create?
Please go to the Register Your Account page and select Staff Pass (University Staff). Once your account has been approved by a BSTF admin (typically 24-72 hrs) please visit the Institution Administrator Portal to review the team members tab and other tools available to you.
I am a university club head-coach, what type of account should I create?
Please go to the Register Your Account page and select Basic Pass (Head-coach).
May I edit my own account details once I have registered without having to send emails via my team captain or university staff?
Yes, simply log-in to your account and edit your details directly.
How may I close my account, have my personal data, results, rankings and certificates expunged, and stop receiving account holder emails?
See the close account guide here.
Navigate to Registrations > Manage Your Account and select wipe my account (note this can take a few days and accounts with outstanding invoices cannot be wiped).
How may I stop receiving occasional BSTF newsletters via MailChimp?
Simply click “Unsubscribe” at the bottom of a newsletter email. Please note newsletters and account holder emails operate on separate systems. You can close your account and still receive newsletters, or unsubscribe from newsletters while keeping an account recieving account holder emails open.
I have a different question!
Please contact us and we’ll be happy to help 🙂
Note only current Captains and Institution Administrators have access to the registered team members list.