The BSTF Participant Membership & Code of Conduct Declaration must be signed by all participants: All participants including all competitors, volunteers and coaches must agree to the terms and conditions outlined.
From March 2018: All volunteer corner judges must have passed the online corner judge’s exam in advance of entry as a judge into BSTF events. All coaches must have passed the online coach’s exam in advance of entry as a coach into BSTF events. These tests will help protect your team, screening out unsuitable volunteers and coaches at the time of entry. The exams are free and straightforward providing you are familiar with the competition rules, please plan well ahead and have an excess of potential corner judges and coaches complete the exam as far in advance of tournaments as possible! The link to apply for for your online exam keys will be available here soon.
Team registration & weigh-in: Coaches, volunteers and athletes must all attend registration and show their photo ID. Volunteers will register first, followed by teams’ athletes and coaches who will be registered in their groups together in the order the team arrived. Athletes are required to show both their photo ID and student ID card at registration. Athletes failing to make weight will be allowed to try again two times within the registration period. There will be a maximum -/+200 g allowance for players being under/over their weight division at the weigh-in which will be strictly applied. Sparring competitors who fail to meet their weight may change weight divisions at the cost of a £20 fee at registration.
Check-in: All participants, competitors, coaches, volunteers and officials may only enter and exit the competition area via the check-in area. Competitors must present themselves to the check-in area arrive 2 full matches in advance of each scheduled sparring bout or scheduled patterns round.
Your Event-ID Card, provided at registration, must be presented every time when passing through check-in and to the competition area desk prior to the bout. Players must wait in the designated waiting areas at court-side. Only one sparring coach (required) and up to one physiotherapist or team doctor (optional) may accompany each athlete. Athletes and coaches must enter and then exit the competition area by the same route directly after their match is concluded.
Protests: No video replay service is available and no protests during the course of a match are permitted. At the organisers discretion coaches may be permitted to politely raise their arm for up to 5 seconds to alert the referee where they believe a technical error – not scoring of points and application of penalties – has occurred e.g., the referee indicated for a penalty or technical point but this was not applied or applied to the wrong player on the scoreboard; if the referee had clear sight the scoreboard error they may choose within 5 seconds pause the match and consult with their corner judges and court desk technical assistants. No judgement made by officials – including scoring of points and application of penalties – may be protested by a coach during the course of a match. Coaches must abide by the competition rules at all times and may be disqualified from coaching duties for the remainder of the competition if they are deemed to have breached these rules or the BSTF participant agreement.
A competitor’s coach is permitted to launch a protest if they believe an uncorrected technical error occurred that would have changed the result of a match at the time the final score was published. Such a protest must be made immediately following the end of the contest and non-refundable fee of £50 must be paid in cash only for each protest. Note that only technical error(s) of this type may be reversed; judgements, including all scoring judgements made by the officials during the course of the competition, will not be reversed.
The procedure is for the coach launching a protest to inform that court’s desk technical assistants. The organisers will then come to request your written statement and provide a receipt for your protest fee. Only written submissions made as instructed by the organisers will be accepted, no other form of communication or media will be accepted without the express permission of the organisers. The organisers may investigate by any means they deem appropriate in the time available and their decision is final.
Eligibility: Student competitors entering BSTF competitions must meet current BUCS eligibility criteria on the date of the event i.e., be current students internally registered at an institution of Higher or Further Education, be registered on a credit rated course (e.g. MSc, Degree or HND), and be undertaking a study programme equivalent to at least 60 credits per year, or in the case of a postgraduate student be undertaking a study programme of no less than 50% of the full time student programme. All competitors must be members of their university’s students’ union and be in good standing with them. All competitors must be aged 18 or over.
All entry forms i.e., a completed entry spreadsheet for the Student National Taekwondo Championships (and certain other events) must be sent to us by a representative your Athletic Union/Sport Department only, and that department must validate the student status of all participants. Please speak to your department’s representatives to confirm how much notice they require after you send them your player list for validation and entry. We will not accept any entries that have not been validated by your AU/ sport department.
Student competitors must present a valid student photo ID card at registration. All cards must be of the most recent types issued by their Universities and competitors may not use older versions where these have been retired by their university, regardless of the registration date indicated.
All participants (including competitors, volunteers, officials, coaches, etc.,) must agree to the conditions of BSTF membership and our code of conduct in order to take part. The organising committee reserves the right to refuse entry to a competitor for any reason.
Competitors: the Student National Championships competition grade divisions i.e., C, B, and A classes are intended for participants with <1.5, <2.5, >2.5 years of experience respectively. If a competitor’s Taekwondo grade does not match their actual level of experience (e.g., having prior martial art/ combat sport experience) you must bring this to the organiser’s attention when submitting your Entry Form; teams may request that a competitor be allowed to enter a higher class division than their current grade. If a competitor holds different Taekwondo grades with different Taekwondo organisations they must enter at their highest grade. Competitors must never enter a division lower than that of their highest Taekwondo grade. Competitors entering sparring events must have suitable prior training experience in the discipline they are entering. Note that 10th Kup (ungraded/white belt) students are not eligible to enter sparring events. Competitors may only use flexible tape to affix clothing rather than pins and must not wear nail varnish or jewellery, including any kind of piercings jewellery. Competitors hereby confirm that they have received appropriate training and experience, are fit and able to enter, and agree to accept the decisions of the organisers and their officials as final.
Coaches: All sparring competitors must have an experienced coach in their corner during their matches. Coaches may be employees of their university, player coaches, or other experienced practitioners. The club president/ captain (or individual in the case of independent entries) must nominate only individuals with the necessary training and experience to fulfill the role when submitting their entries. Coaches must wear smart sports clothing; player coaches must cover their doboks with sports jackets. From 1st January 2018 all volunteer corner judges will be required to have passed the online coaches test (this is short and simple). Coaches are expected to set an example to their teams and are required to remain composed and show good sportsmanship at all times. All nominated coaches hereby confirm that they have appropriate training and experience, are fit and able to coach, and agree to accept the decisions of the organisers and their officials as final.
If an athlete withdraws from their bracket then a team coach must arrive to the court before the start of the scheduled match, confirming to the court desk that the athlete has withdrawn. Time lost on courts waiting for athletes can cause considerable delays for hundreds of other participants, therefore, we may apply a penalty points for teams failing to advise the court desk of athlete withdrawals in a timely manner.
Volunteers: The club president/ captain must nominate only individuals with the necessary training and experience to fulfill the role when submitting their entries. Volunteers must be available for the full duration that day’s events, including attendance of the briefing session(s) listed in the itinerary. Note that teams will be penalised £50 if a nominated volunteer corner judge or trainee referee from your team’s quota is absent, late, indolent, or behaves in an unprofessional or unsportsmanlike manner. Attire is sport shoes and black trousers; a fetching yellow t-shirt will be loaned to volunteers for the day and must be worn. All nominated volunteers hereby confirm that they have appropriate training and experience, are fit and able to fulfill their role, and agree to act under the direction of the organisers and their delegates with professionalism and good sportsmanship throughout the event. From 1st January 2018 all volunteer corner judges will be required to have passed the online corner judges test and trainee referees completed their online test and practical training session(s) in advance of any tournament entered.
Officials: All officials are kindly directed to complete the online BSTF Official’s Application Form to put themselves forward as an official/ referee (please contact us for more details). Officials must be available for the full duration that day’s events, including attendance of the briefing session(s) listed in the itinerary. Officials attire is sport shoes, black trousers, white shirt, dark tie and optional blazer. All officials hereby confirm they have appropriate training and experience, have up to date knowledge of the competition rules for their chosen discipline(s), are fit and able to officiate, and agree to act under the direction of the organising committee and their delegates with professionalism and good sportsmanship throughout the event.
Spectators: Spectators are welcome at no charge, but must stay in the spectator area and not enter the competition area or official’s area.
Children: Any under 18s attending the event must be accompanied by a parent or guardian throughout; teams are responsible for making these arrangements for children attending with them or one of their members or affiliates.
Damages: Participants are liable for loss or damage to the charity’s equipment (including items hired or loaned for use by the charity) at BSTF events.
Injuries: All injuries must be reported to the medical staff and first aiders employed at the event. In the event of an insurance claim following an injury we require name of the claimant and the time of the incident to draw these records from our medical providers. Participants must contact the BSTF as soon as possible, and within a maximum of 7 days in all cases where they intend to initiate an insurance claim. Be aware, in the event of an injury or incident requiring investigation that a participants’ declaration forms will be submitted in evidence to all necessary authorities.
Participant Membership & Code of Conduct Declaration: All participants by submitting an application agree to abide by the BSTF code of conduct and: act with good sportsmanship at all times; respect the rights, dignity and worth of others and not act in a manner that may intimidate, offend, insult or humiliate another person on the basis of their sex, disability, race, colour, age, religion or national or ethnic origin; maintain high standards of personal behaviour at all times; conduct oneself in an appropriate manner relating to language, temper and punctuality; refrain from any form of harassment of others; refrain from any behaviour that may bring their University or the BSTF into disrepute; and comply with all directions of the event organisers and their delegates pertaining to the management of the event. Individuals deemed to be in breach of this code of conduct may be disqualified from the event and their team penalised, and in the case of serious breaches may be banned from future events at the discretion of the event organisers. The BSTF shall share information regarding disciplinary procedures with the student union of the SU registered university club, their sports department and their university’s admissions department where this is deemed appropriate. Participants grant permission to the rights of their image, likeness, audio and video recordings, information submitted, and for their own published images, video, audio and other media to be republished in part or whole by the charity, without payment or any other consideration. Participants participate at their own risk and the organisers and their delegates cannot be held responsible for any injury, loss, theft, violence or damage to participants, spectators or property. By completing this form, the participants hereby agree to the above conditions and applies for BSTF membership to be held for the duration of the event only.