Student athlete eligibility
Student competitors entering BSTF competitions must meet current BUCS eligibility criteria on the date of the event i.e., be current students internally registered at an institution of Higher or Further Education, be registered on a credit rated course (e.g. MSc, Degree or HND), and be undertaking a study programme equivalent to at least 60 credits per year, or in the case of a postgraduate student be undertaking a study programme of no less than 50% of the full time student programme. All competitors must be members of their university’s students’ union and be in good standing with them. All competitors must be aged 18 or over.
Entries for the Student National Taekwondo Championships Series (and certain other events) must be sent to us by a representative your Athletic Union/Sport Department only, and that department must validate the student status of all participants. Please speak to your department’s representatives to confirm how much notice they require after you send them your player list for validation and entry. We will not accept any entries that have not been validated by your AU/ sport department.
Student competitors must present a valid student photo ID card at registration. All cards must be of the most recent types issued by their Universities and competitors may not use older versions where these have been retired by their university, regardless of the registration date indicated.
Guest athlete eligibility
Guest competitors are eligible to enter competitions’ divisions where specifically indicated. Guest athletes must be full members of a university club and hold membership of your students’ union. Guest athletes are typically alumni or staff members of GB university clubs, or current full time students at EU institutions. All guest athletes must show photo ID at registration. Guest athletes will be capped at maximum of 10% of total entries.
All participants (including competitors, volunteers, officials, coaches, etc.,) must agree to the conditions of BSTF membership and our code of conduct in order to take part. The organising committee reserves the right to refuse entry to a competitor for any reason.
Competitors Experience Levels
The Student National Taekwondo Championships Series competition grade divisions i.e., C, B, and A classes are intended for participants with <1.5, <2.5, >2.5 years of experience respectively. If a competitor’s Taekwondo grade does not match their actual level of experience (e.g., having prior martial art/ combat sport experience) you must bring this to the organiser’s attention when submitting your entries. Where appropriate your team may request that a competitor be allowed to enter at a higher class division than their current grade, requiring the club’s contracted coach to endorse the division change via email. If a competitor holds different Taekwondo grades with different Taekwondo organisations they must enter at their highest grade. Competitors must never enter a division lower than that of their highest Taekwondo grade. Competitors entering sparring events must have suitable prior training experience in the discipline they are entering. Note that 10th Kup (ungraded/white belt) students are not eligible to enter Championship Series sparring events, but may enter patterns competitions.
All sparring competitors must have an experienced coach in their corner during their matches. Coaches may be employees of their university, player coaches, or other experienced practitioners. The club president/ captain (or individual in the case of independent entries) must nominate only individuals with the necessary training and experience to fulfill the role when submitting their entries. Coaches must wear smart sports clothing; player coaches must cover their doboks with sports jackets. Coaches are expected to set an example to their teams and are required to remain composed and show good sportsmanship at all times. Coaches must not leave their coaching seat during the match, coach excessively or question the officials’ decisions other than through the official protest mechanism provided. All nominated coaches by entering confirm that they have appropriate training and experience, are fit and able to coach, and agree to accept the decisions of the organisers and their officials as final.
Corner judges and assistants cannot be competitors in the same discipline on the same day, but may be competitors in other disciplines, e.g.,: (i) a competitor only entering the patterns competition(s) may be a entered as a volunteer during the sparring competition on the same day; (ii) a competitor only entering the sparring competition on Saturday at a two day event may be entered as a volunteer for the sparring competition on the Sunday – see the entries information section for more details.
The club president/ captain must nominate only individuals with the necessary training and experience to fulfill the role when submitting their entries. Volunteers must be available for the full duration that day’s events, including attendance of the briefing session(s) listed in the itinerary. Note that teams will be penalised £75 if a nominated volunteer corner judge or trainee referee from your team’s quota is absent, late, indolent, or behaves in an unprofessional or unsportsmanlike manner. Attire is sport shoes and black trousers; a fetching yellow t-shirt will be loaned to volunteers for the day and must be worn. All nominated volunteers hereby confirm that they have appropriate training and experience, are fit and able to fulfill their role, and agree to act under the direction of the organisers and their delegates with professionalism and good sportsmanship throughout the event. From 1st January 2018 all volunteer corner judges will be required to have passed the online corner judges test and trainee referees completed their online test and practical training session(s) in advance of any tournament entered.
Online corner judge tests
From March 2018 onward all volunteer corner judges must have passed the online corner judge’s test – achieving 70% or more – in advance of their entry into BSTF events. The tests are free of charge and straightforward providing you are familiar with the competition rules. Please plan well ahead and have an excess of potential corner judges and coaches complete the test as far in advance of tournaments as possible. Instructions to access your online exams will be provided by email.
All officials are kindly directed to complete the online BSTF Official’s Application Form to put themselves forward as an official/ referee (please contact us for more details). Officials must be available for the full duration that day’s events, including attendance of the briefing session(s) listed in the itinerary. Officials attire is sport shoes, black trousers, white shirt, dark tie and optional blazer. All officials hereby confirm they have appropriate training and experience, have up to date knowledge of the competition rules for their chosen discipline(s), are fit and able to officiate, and agree to act under the direction of the organising committee and their delegates with professionalism and good sportsmanship throughout the event.
Spectators are welcome at no charge, but must stay in the spectator areas only and not enter the competition areas or official’s areas.
No under 18s may compete in BSTF events. Any under 18s attending the event must be accompanied by a parent or guardian throughout; teams are responsible for making these arrangements for children attending with them or one of their members or affiliates.
Team registration & weigh-in on event day
Coaches, volunteers and athletes must all attend registration and show their photo ID. Volunteers will register first, followed by teams’ athletes and coaches who will be registered in their groups together in the order the team arrived. Athletes are required to show both their photo ID and student ID card at registration. Athletes failing to make weight will be allowed to try again two times within the registration period. There will be a maximum -/+200 g allowance for players being under/over their weight division at the weigh-in which will be strictly applied. Sparring competitors who fail to meet their weight may change weight divisions at the cost of a £20 fee at registration.
Competition area check-in and schedule
All participants, competitors, coaches, volunteers and officials may only enter and exit the competition area via the check-in area. Competitors must present themselves to the check-in area 2 full matches in advance of each scheduled sparring bout or scheduled patterns round.
Your Event-ID Card, provided at registration, must be presented every time when passing through check-in and to the competition area desk prior to the bout. Players must wait in the designated waiting areas at court-side. Only one sparring coach (required) and up to one physiotherapist or team doctor (optional) may accompany each athlete. Athletes and coaches must enter and then exit the competition area by the same route directly after their match is concluded.
Live match numbers are shown on the court tables, the first number indicating the court number and the second two digits the match number e.g., 208 is the eighth match on court number two. Where a double elimination or dual tournament format is employed, the losers or second bracket respectively, will begin immediately after the completion of the first. Competition brackets will be displayed in the venue and the team captain will be given an additional list of match numbers for their athletes to assist your team’s scheduling scheduling during the day.
We recommend entering as many trained team members in the “assistant coach” or “athlete & tournament coach” roles as you have available to provide you ‘spare’ coaches should you have busy periods of matches during the day. Athletes and coaches must listen for announcements and track match numbers displayed on the courts throughout the day. Matches may be rescheduled to other courts during the event. When an individual athlete is called for over the PA system this indicate they have not arrived for their scheduled match and have 60 seconds remaining to arrive at their court, after which the match will we awarded to their opponent.
The organising committee have an overriding duty to the health and safety of all participants and strive to complete tournaments by the scheduled finish time so that many hundreds of athletes’, coaches’, volunteers’ and officials’ can perform at their best and minimise the risk that teams’ travel plans may be adversely affected. Every delay has knock on effects, and it is necessary to apply exactly the same rules for every athlete and every team at every point during the event. Hence, athletes and coaches are strictly responsible for arriving to their designated matches on time, with no allowance given for late arrivals, delays caused by forgetting mandatory equipment at check-in, missing announcements, being occupied by ongoing matches if entering concurrent divisions, receiving medical treatment, their coaches being unavailable, or for any other reason.
Withdrawals during the competition
If an athlete withdraws from their bracket then a team coach must arrive to the court before the start of the scheduled match to confirm to the court desk that the athlete has withdrawn. Time lost on courts waiting for athletes can cause considerable delays for hundreds of other participants, therefore, we may apply a penalty points for teams failing to advise the court desk of athlete withdrawals in a timely manner.
No video replay service is available and hence no protests during the course of a match are permitted. No judgement made by officials, including scoring of points and application of penalties, may be protested by a coach during the course of a match. Coaches must abide by the competition rules at all times and may be disqualified from coaching duties for the remainder of the competition if they are deemed to have breached these rules or the BSTF participant agreement.
A competitor’s coach is permitted to launch a protest if they believe an uncorrected technical error occurred that would have changed the result of a match at the point the match concluded only. Such a protest must be made immediately following the end of the contest and fee of £75 must be paid in cash only for each protest, refundable in the case the protest is upheld only. Note that only technical error(s) of this type may be reversed; refereeing and scoring judgments made during the course of the competition will not be reversed.
The procedure is for the coach launching a protest to inform that court’s desk technical assistants. The organisers will then come to request your written statement and provide a receipt for your protest fee. Only written submissions made as instructed by the organisers will be accepted, no other form of communication or media will be accepted without the express instruction of the organisers. The organisers may investigate by any means they deem appropriate within the time available and their decision is final.
Participants are liable for loss or damage to the charity’s equipment (including items hired or loaned for use by the charity) at BSTF events.
All injuries must be reported to the medical staff and first aiders employed at the event. In the event of an insurance claim following an injury we require name of the claimant and the time of the incident to draw these records from our medical providers. Participants must contact the BSTF as soon as possible, and within a maximum of 7 days in all cases where they intend to initiate an insurance claim. Be aware, in the event of an injury or incident requiring investigation that a participants’ declaration forms will be submitted in evidence to all necessary authorities.
Competitors’ fitness to enter
Competitors hereby confirm that they have received appropriate training and experience, are fit and able to enter, and agree to accept the decisions of the organisers and their officials as final.
Participation membership code of conduct and declaration
By submitting an application all participants hereby agree to abide by the BSTF code of conduct and terms and conditions of entry.